10 Aspects To Be Considered In Writing A Written Workplace Safety Program

A Written Workplace Safety Program (WWSP) is a management approach for identifying, analyzing, and controlling workplace safety and health issues. This includes developing systematic policies, and practices in creating and maintaining a safe and healthy working environment. The implementation of a WWSP is a proven and effective method for reducing the number of accidents and injuries among your employees.

Controlling injuries can save your company money in employer’s compensation costs, decrease employee time away from work, and help improve employee productivity and morale.

1. Where and How to Start

First, you will need to develop a safety policy statement. Your safety policy statement must contain short and concise statements each employee can recite. It must explain the goals and objectives of your safety and health program, reinforce the principle that safety is everyone’s responsibility and be signed by the most senior officer in the organization.

2. Commitments of the Management

Commitment’s of the management in writing the written workplace safety program include, management involvement, communicating responsibility, and resources to responsible parties and holding those parties responsible. In addition, management needs to make sure that employers are encouraged to report hazards, injuries, illness and symptoms and that there aren’t any programs or policies discouraging this report.

3. Division of Responsibilities

Your WWSP must explain how the responsibilities for safety and health have been assigned to managers, supervisors, employees, and any other entities (such as safety committees) in your organization. Clear assignments of responsibility will allow each employee, supervisor, and manager to know what activities and behaviors are expected. What employees, supervisors and managers are held accountable for is what normally gets accomplished in your operation. Be as specific as you can and then hold them to it. Use this as part of your performance appraisal process to evaluate employee effectiveness. Assess your current business activities, positions, and responsibilities. Make a list of all employees, showing date of hire, job description, and what experience and training each might have.

4. Hazard Identification

Your WWSP must explain how you intend to identify, analyze, and control existing, new or potential hazards at your organization. This should include: regular inspections of your facilities, and analysis of hazard operations, carrying out workplace accident investigations, injury trend analysis, and taking action to eliminate future injuries. Be more specific and delegate who will be completing each activity, when they are to complete the activity, and how this will be evaluated for effectiveness.

5. Hazard Analysis

Analyzing your hazards is an important step in reducing the potential for accidents, as it will help you use your resources more effectively when you begin to correct them. Once your hazards and potential hazards have been identified, you will need to list the methods you intend to use to analyze them. Each of these components should be evaluated independently. Once this has been done, you can combine the two components to determine the gravity of each hazard.

6. Hazard Control

Now that the hazards have been identified and categorized, it is time to avoid them. If possible, eliminate the hazard(s) completely. If not, you must control the hazard(s) by using one or more of the following: Engineering Controls: Barricades, and ventilation systems. Administrative Controls: changing work schedules, or assignments. Generally, to manage hazards the workers will have to be trained in hazard recognition and how to reduce their exposure. Some examples of Administrative and Procedural Controls include Hazard communication programs and Lock-out/tag-out procedures. Personal Protective Equipment (PPE) such as eye protectors, hand protectors, and respirators. Personal Protective Equipment should always be used as a final option. Solutions should be sought in engineering or administrative controls first.

7. Accomplishing Hazard Identification

Hazard identification shall be accomplished using the following means: Safety/health inspections, employee safety hotline, reports of safety monitors, and review of records. Department supervisors will conduct inspections in their departments quarterly on the first Friday during the months of February, May, August, and November. Hazards reported through the employee safety hotline will be sent to the corresponding department supervisors. The hotline information will not have employees’ names. The goal is to learn what the hazards are and correcting them. Noone will take any unfavourable action against anyone for identifying a hazard. The reports of the safety monitors will be sent to the safety committee and the plant manager. The safety manager will evaluate the hazard bulletins and provide them to the department supervisors to be addressed at the next department meeting.

8: Role of the Safety Managers

The safety manager will coordinate the hazard analysis effort. The safety manager will review accident investigation reports to identify the need to improve training, evaluate if corrective action has been addressed, and determine that action has been taken to reduce injuries. Any problems identified may indicate a need to address the system, processes, and controls. The safety manager will communicate results of the area and personal sampling to the employees and supervisors. The supervisors must correct problems resulting in levels discovered that are beyond acceptable limits. Any sort of necessary action out of the supervisor’s control will be directed to the plant manager and safety committee. Department supervisors will conduct a job hazard analysis at least annually for each job classification in their departments and ensure they are updated. This includes a hazard assessment for personal protective equipment (PPE). The safety manager and safety committee will evaluate accident trends from the policyholder statements and OSHA Injury and Illness log while ensuring the appropriate confidentiality. They will notify and work with the department managers to evaluate solutions and implement procedures or controls to reduce future injuries.

9. Accomplishing Control

After a hazard has been analyzed, it must be given priority based on its overall gravity. Hazards will then be controlled as any hazard that can be eliminated. All other hazards will be controlled by using engineering or administrative controls or a combination of these as appropriate. The supervisors must correct hazards within their control and ensure the remaining hazards are passed to the plant manager and safety committee for action. The safety committee and plant manager will evaluate and implement controls for the hazards. Administrative and work practice controls for hazards will be either designated as a separate program or part of our procedures.

10. Safety Procedures

The safety manager will monitor the progress of all abatement procedures and ensure that all affected employees are apprised of the status. The safety manager will coordinate safety communication to vendors and subcontractors working within the plant. The safety manager will provide the company president with the status of implemented controls, needed controls based on hazards, injuries and regulations.

Once the workplace safety program is been prepared after thorough analysis, training programs need to be established. Items to train your employees on include your safety program, their rights; compulsory training based on the OSHA regulations. Your written safety program must include an explanation of your training policy and procedures. This should include who will conduct the training, how often training will be completed, a list of the training required for your activities, how the training lesson plan will be maintained, and how the training records will be maintained. Providing training to your staff and employees is a crucial part of having an effective safety and health program.

The Importance of Workplace Safety Posters

Workplace safety posters play an important role in effective safety communications, safety precautions and safety warnings to workers. It is one kind of safety communication. Their applications in chemical industries are very common where various potential hazards present.

Safety regulations and legal require the use of workplace safety posters. Generally, these posters have to be placed in workplaces where hazards exist. They warn workers about specific hazards that accompany their jobs and naturally appear in such workplaces.

Government or Department of Labor in each country has may already established the required workplace safety posters. And in some cases, the government has prepared these printed posters that can be used directly.

When the safety regulation requires such posters application, there will be certain penalties or fines for violations. In general, the employers will be fined when workers get injured due to lack of safety posters as required by the regulations.

Some employers may think that these posters for workplace are only devoted for the workers or employees. But, actually they are wrong. These posters are purposed to protect both workers and employers.

Employers would not responsible for any incident happen in the workplace if they have applied the required posters. As an example is the usage of eye goggle. When the employers have displayed the poster of eye goggle according to the regulation, then when worker or employee gets injured by chemical splash without using eye goggle, the employer does not responsible. The reverse condition is also applied.

Workplace Safety Meeting – 7 Amazing But Little Known Ways To Rapidly Increase Its Effectiveness

Have you ever wished your workplace safety meetings were more interesting, more interesting, more productive and more rewarding?

Perhaps you greatly desire to improve your work force’s knowledge of office safety or general ethics of safety at work- but you just run out of ideas on how best to do this.

Then you need not bother yourself again. I know it can be very demanding trying to bring out different workplace safety spices to make your safety meeting your local “OSHA Training” ground! Listed below are the 7 amazing, boredom-bursting tips to bring back life and passion into your safety meeting topics and general presentations.

1. Have A Schedule Indicating Identified Topics And Presenters Well In Advance.

When you draw up your workplace safety meeting schedule, you provide the presenters an ample time to prepare for the safety presentation thereby ensuring a better presentation the meeting.

Remember the 6 P’s?: “Poor Prior Preparation Produces Poor Performance”

So, draw up a schedule and post it conspicuously at your workplace.

2. ALWAYS Allow For An Interactive (Question and Answer) Session:

Make it as informal as possible to encourage interactive participation.

This is one of the basic features of a successful safety meeting.

This session allow the workforce to ask questions, present scenarios for brainstorming, among others. Do not make it a monologue! Encourage the interactions.

3. Use a Variety of Presentation Aids And Resources To Reinforce The Safety Lesson.

These include Safety Training Videos, Health and Safety Quizzes, Safety Puzzles, etc.

These also serve as spicing that engage the workforce and give them something to look up to.

4. Institute Award & Recognition Program for Safety Meeting Presenters.

This encourages outstanding lesson presentations and also stimulates startling lesson presentations. Know what these boil down to?

Better Safety training for your workplace!

5. Keep to your time frames. Ensure proper time management.

In as much as you will encourage mutual interactions during the session, you also need to strike a balance by having a moderator keep the time frames within your preplanned brackets.

Time management is very critical to the success of this workplace safety training sessions.

6. Ask Safety Lesson Presenters to Always Include Review Questions At The End Of The Presentation.

This also engages the listeners, reinforces the lesson shared and helps in lesson retention.

Besides, it also serves as a measure of the work group’s understanding of the safety lesson.

7. Finally, let your workplace management be involved by always attending the safety meetings.

This show of commitment will ginger interest and seriousness within the workforce as well.

Workplace Safety Tips – Prevent Serious Injuries Or Death By Following These Tips

When we talk about workplace safety, it is as much important as the air you breathe in as ignoring it may lead to some serious consequences. Sadly, the inability of organizations to follow workplace safety tips is leading to many work place related accidents nowadays which is quite alarming. It is the duty of the management to make sure that its workers have a safe working environment and the potential of risks is minimized as much as possible. The management should be aware of all the potential injuries or accidents that can be caused to their employees due to the failure of risk management. It requires strategically done tactical planning along with the proper utilization of the safety tools for making sure that none of their workers gets hurt.

Workplace accidents not only result in the injury of the workers but also affect their overall performance on the job. If an organization fails to introduce workplace safety tips within their working environment, then any injury or accident caused to any of the worker may lead to dire consequences. The organization will not only have to pay heavily for the cost of all the medical procedures performed on its worker, but will also have to pay a heavy amount as a part of the insurance of its employees. The organization also gets a bad name.

As a part of workplace safety tips, every organization should provide its workers with all the necessary safety equipment. They should have all the necessary safety gear, tools, workforce apparels and a written manual in case some emergency arises unexpectedly. All workers should be trained about how to use all the necessary safety gear and tools before they start working in their specific departments.

As a worker you should always ask your company to train you regarding any safety programs available in the organization. This is because as a worker you have to spend more time in your office as compared to your boss who might just come only for a few hours daily.

Top-notch organizations always make sure that their workers or any visitors who come to their organizations are safe by following all the workplace safety tips. This is also a factor which sets them apart from all the other organizations.

There is an agency on the national level responsible for regulating and implementing safety standards in workplaces. They regularly inspect or give a surprise visit to organizations for checking the level of workplace safety over there.

Why an Integrated Workplace Safety and Wellness Program Is Best

Employees are a business’s most valuable asset and keeping them safe and healthy should be a priority for any company. Many businesses have a workplace safety program and a wellness program, but the two programs operate independently of one another – but should they? There are some compelling reasons to integrate the two so that employees can benefit from a more global, holistic approach to staying safe and healthy on the job.

To adequately address health and safety issues, companies need to look not only at whether an employee is performing their job safely but whether they’re healthy and fit enough to do their job without a high risk of injury. Issues like obesity, poor physical fitness and inadequate nutrition make it harder for employees to carry out certain tasks in the workplace.

The link between health and safety

According to research published in the American Journal of Public Health, people who are obese are at higher risk for occupational health issues and injuries. When obese staff are exposed to chemicals on the job, they’re at higher risk for occupational asthma and heart and lung issues compared to a non-obese person. They’re also at greater risk for ergonomic issues and bio-mechanical problems including carpal tunnel syndrome. If companies focus on workplace safety without addressing the obesity issue, the bigger problem remains. A unified approach that integrates occupational safety measures with wellness initiatives that emphasize good nutrition and weight control provides a more effective solution to the problem.

There’s also the issue of back injuries. Back injuries are one of the most common workplace safety issues, and people who are overweight and physically unfit are at higher risk for injuring their back on the job. Most back injuries occur as a result of lifting objects at work and ergonomic issues. Although it’s not possible to prevent all work-related back problems, integrating wellness with safety by emphasizing regular exercise to strengthen muscles in the lower back can reduce back injuries. Integrating workplace safety and wellness offers a more well-rounded approach to preventing back injuries.

What part does wellness play in safety? Wellness programs that focus on stress reduction, smoking cessation and alcohol and drug-related issues are also important for workplace safety. According to a study published in a Canadian publication called The Daily, smokers are at greater risk for being injured at work compared to non-smokers. Among women, the risk was nearly double. Stress does more than just affect employees psychologically – it increases their risk of being injured on the job. Employees who are under stress at home or at work are distracted and less able to focus on doing their job safely. Integrating stress management into a workplace safety program can help reduce the number of injuries and motivate employees to be more productive. Nutrition is another factor that a workplace safety and wellness program should address. Employees who start their day with only a cup of coffee are more prone to blood sugar drops that can lead to workplace injuries. Good nutrition is an integral part of any safety program.

There’s another benefit of merging wellness and workplace safety. Employees are less likely to participate in programs that address workplace hazards than they are wellness programs that focus on personal benefits. Integrating the two makes it more likely that employees will take part.